Club Membership System A suite of programs designed to run a club membership database and to track various aspects of a member’s visit to/from the club for use in Health clubs, skateboard parks, or any clubs where a membership database is kept (up to about 10,000 members).

The SwiftTec Club Membership System was designed to meet the requirements of a club which needs to maintain a membership database and to track member activity at the club. It has a comprehensive set of features which can be enabled to meet the needs of clubs of all sizes. It is easy to setup and operate, making it an ideal choice for a small club running it on a single PC but is expandable via it's optional features and modules to meet the needs of the large clubs.

Features

The SwiftTec Club Membership System comes with a large number of features as standard and a number of optional

• Designed especially for small to medium sized clubs (up to around 10,000 members).
• Intuitive easy-to-use interface
• Creates customizable membership cards with photo and integrated barcodes
• Customizable card backgrounds and logos (can be based on member type)
• Comprehensive set of reports on membership, visits and other statistics
• Each member record has:
  • Full contact details (name, address, phone, mobile, e-mail)
  • Emergency contact details (name, address, phone, mobile, e-mail)
  • Standard attributes (Banned, Suspended, Cancelled)
  • User definable attributes/flags
  • User definable member types (e.g. Standard, Staff, Junior, etc)
  • Free text field for notes (e.g. allergy information)
  • Photo (JPG, GIF and BMP supported).
• Optional operator passwords for FrontGate module
• A number of optional modules and features
  • Card Designer for modifying the design of membership and pass cards
  • FrontGate/Reception module for handling member visits, purchasing sessions, handling passes, etc
  • Enter and record financial transactions
    • new membership
    • membership renewal
    • club entry
    • barcoded goods
    • User-defined transactions
    • Accept transaction payments as cash, card or cheque
  • Create and sell passes for member entry to club
    • Passes can be time limited, use limited (count number of uses) or both
    • Passes can have optional value to offset against entry charges (when used with transactions)
  • Operators with usernames and passwords
    • Can be used to restrict access to all programs and modules
    • Can be used to restrict access to reports or just financial reports
  • Loyalty Points
    • Points can be added or redeemed via the FrontGate module
    • Can be automatically added according to spend
    • Can be assigned a redemption cash value as a discount against spend
  • Member visit logging module to track entry and exit from the club.
  • Group Accounts for collecting individual members into an associated group, e.g. a family
  • Will integrate with a barcode scanner
  • Will work in a network configuration with an unlimited number of networked PCs
• Requires Windows 2000 or later
• Will run with Windows Vista
• Uses a Microsoft Access compatible database allowing the user to create custom reports and interfaces

Online Help

You can read the online help documentation here without needing to download the software:

• Overview
• Getting Started
• Main Program
• Visit Logger Module
• FrontGate Module
• Modules and Features

Downloads and Trial Versions

You can download a copy of the latest version of the Club Membership system from our downloads page. To run the program you need to obtain a trial licence key by e-mailing sales@swifttec.co.uk requesting a trial licence for the Club Membership System.

Customized Versions

We at SwiftTec recognise that software does not always meet 100% of the needs of the customer and we are prepared to consider creating customized versions of our software for our customers. If you have a need for this service please contact us on sales@swifttec.co.uk so that we can discuss your requirements.